University of Pittsburgh Facilities Management Now Hiring!

University of Pittsburgh Facilities Management Now Hiring!

Seeking a Project Controls Engineer to Administer VPO

Are you, or someone you know, looking for an opportunity to work with a reputable Facility Owner who is responsible for an extensive capital program worth millions and includes hundreds of design and construction projects? Pitt’s Facilities Management department is using VPO for Portfolio Project Management and is looking for a Project Controls Engineer to work closely with their Project Managers to develop, maintain and analyze their project schedules using Project Online, an enterprise version of Microsoft Project hosted in the Cloud. The Project Controls Engineer will review and examine Contractor’s schedules, so construction industry experience, as well as CPM scheduling, is a must!

To apply for this position, please visit https://www.pittsource.com/postings/136001.

The University of Pittsburgh’s Facilities Management department is responsible for maintaining, preserving, and enhancing the physical assets of the University. As an Owner, Pitt’s Facilities Management provides professional engineering, architectural, and construction management services to the Pittsburgh main campus and branch campuses. To learn more, please visit their department website at http://www.fm.pitt.edu/.

Share Live Construction Updates Using a Webcam

Share Live Construction Updates Using a Webcam

In October of 2016, VICC | Venco Imtiaz Construction Co. selected VPO as their construction project management software to manage the construction phase of the World Bank Group’s Headquarters in Kabul, Afghanistan. We launched VPO so that the project team could start collaborating by sharing contract drawings, managing reviews of RFIs and Submittals, and uploading progress data.  

Traditionally our clients upload photos and videos to VPO to keep the project team informed of construction progress. For this project, VICC has installed a CCTV Webcam located at the job site, with multiple cameras that allow their team to see live video and interact with the camera through zooming and panning capabilities. They can also record a video feed of live action.

The project manager of the World Bank Group asked us to incorporate the CCTV Webcam directly into VPO so that the project team could view the job site while logged into VPO, where they are managing other project data. We offer VPO on SharePoint Online through Office 365 and discovered we could add a Page Viewer Web Part to our SharePoint site to display the browser software provided by the manufacturer for viewing the Webcam on the page. Our setup even includes the controls for interacting with the live video feed—such as selecting the camera, zooming in, and panning the job site. 

Team members can also access the Webcam from their mobile devices, using an app called iPOLIS mobile. Go ahead and view a sample video of the footage captured at the job site, with the ability to zoom in, zoom out and pan the job site. We suggest watching in full screen mode.

What’s so great is that although many of their team members work on the job site, a lot of the people working on the project work in the United States; but with this Webcam feature in VPO, they have an easy-to-access live video feed. It is exciting for us too, because we would never be able to see this client’s project in person otherwise, but this way, it feels like we can.

If you would like to find out what type of system VICC used for this project, visit the manufacturer’s Website. https://www.hanwha-security.eu/business-security-products/srn-873s/. 

The World Bank Group, the Owner of the project, is one of the world’s largest sources of funding and knowledge for developing countries. Its five institutions share a commitment to reducing poverty, increasing shared prosperity, and promoting sustainable development.

VICC | Venco Imtiaz Construction Co., the General Contractor on the project, is a multinational corporation operating in the Middle East, South Asia, and North America specializing in Engineering Services, Turnkey Construction Solutions, Infrastructure Development and K-Span Pre-Engineered Buildings.

Can you use Microsoft Office 365 for Project Management?

Can you use Microsoft Office 365 for Project Management?

Does your organization use Microsoft Office 365? First, let’s clarify what Office 365 is. Some people think of Office 365 as Word, Excel, PowerPoint, and Outlook apps. Some people recognize the name because it came with the PC they just bought. Some companies use Office 365 because their IT professional told them to move to Microsoft’s hosted email platform.

Office 365 is a Cloud-based business platform managed by Microsoft for hosted email, file sharing, online meetings, calendaring, and more. But what does this mean for you, and how does it help improve your business? For the past 30 years, we’ve worked with customers from various industries and business types—but they all share a common theme: project management.

We want to help you learn about the tools and features that are available from Microsoft, and show you how you can use them to improve your business. There are a lot of companies that have moved, or are planning to move, to Microsoft’s Cloud platform. But so many of those companies only know about a tiny sliver of Office 365’s capabilities.

Let’s look at the apps that are available with a standard subscription of Office 365. There are traditional apps for email like Mail, Calendar, and People. There are apps for online versions of Microsoft Office apps like Word, Excel, PowerPoint, and OneNote. And there are so many more apps that are valuable—but only if you know what they are and how to use them.

We work with customers daily on leveraging these tools as project management tools. We can help you learn about the apps and features that relate to project management, and the value that they can bring to your business. If you’re using Office 365 today, then you may have access to these tools without even knowing it!

SharePoint App

SharePoint is an enterprise content management system typically used to develop a company’s corporate intranet or secure employee website. People don’t know where to start with SharePoint, and often the team members who help set up Office 365 are network specialists, not business analysts. It can be very intimidating to try and figure out where to start with SharePoint because, by default, SharePoint is installed as a blank site without any content.

Templates

When we work with clients to set up and configure SharePoint, we establish templates of content that can be reused within the company. For example, our customers in the engineering and construction industries use our construction project management app, VPO, as a starting point to manage bidding, design reviews, RFIs, Submittals, Change Orders, and other features. By using our template, you can get your next project off the ground quickly without the need to wait for IT to develop a project management system for you. We also use templates to help businesses set up sites for departments like accounting and marketing.  

Workflows

SharePoint is a powerful tool for managing business workflows. A workflow is a process of submitting information for review and approval. There are different types of workflows—serial and dynamic. A serial workflow sends an approval to multiple parties, and each party must approve in a specific order. A dynamic workflow allows an individual to pick whom to send the approval to, and the assignment can change at any time, as needed.

A typical workflow in the construction industry is a Request for Information (RFI), and we use a dynamic workflow setup. In VPO, we have a standard form that collects information that a Contractor would submit to an Architect for clarification. The Contractor can ask the question digitally, and an email notification is automatically sent to the Architect, notifying him or her of the Contractor’s question. The Architect can reply with the answer, and another email is then sent back automatically to the Contractor. Alternatively, they could send it on to the Owner to get their input. We call the ownership of the workflow, the Ball-In-Court.

This way, you always know who is holding on to the document for approval. You also have a list of RFIs that are visible to anyone within the project, providing transparency and an audit trail of anyone who has touched the RFI.

 

SharePoint can be used to create any workflow in a company. For instance, you can set up a workflow to allow employees to submit a timesheet for review and approval to their Manager, or an expense report and purchase requisition. The trick is to create the form that collects the information, and then train your team members on the process.

File Sharing

Office 365 is a powerful tool for managing company documents in the Cloud. With Office 365, there are two apps dedicated to file sharing; SharePoint and OneDrive. SharePoint should be used to store, and share, company-related documents. OneDrive should be used to store your own documents that aren’t yet ready for sharing. Think of it this way: if you’re going to save a document that you’re drafting, but you’re not yet ready to share it with coworkers, then you typically save it to your Documents folder on your PC. However, this location is not necessarily being backed up, so if your PC crashes, then you’ll have lost your documents. If, instead, you save that type of document to OneDrive, then it will be saved both on your PC and online, in the Microsoft Cloud where it’s being backed up.

If you’re working on a sales proposal—a company document—then you should save the document in SharePoint, in the Sales department site. You can work collaboratively with others on the document, and using the Cloud ensures that it’s being backed up. You can sync SharePoint documents with your local device so that you can edit them locally, but they are being synced online and backed up in the Microsoft Cloud.

There are many advantages to storing your documents in the Microsoft Cloud, in SharePoint and OneDrive.

  • You can access the documents from anywhere; no VPN connection needed.
  • You can sync documents, work offline, and then automatically re-sync online.
  • Version history is turned on by default, capturing an instance of every document changed by any user.

  • Searching for documents is fast and intuitive; you can use keywords to search not only the title of the document but also the contents of a document.  

Task Management

In dealing with customers in the engineering and construction industry for decades, we’ve learned well that their business success relies heavily on critical-path schedules that can be used for long-term forecasting. Some businesses don’t need such a robust planning tool; they need a simple project management tool for communicating goals and deadlines to coworkers, and for getting periodic feedback on the status of those goals.

SharePoint allows you to manage a set of tasks that may belong to a project, a business initiative, or a department. You create the task list as you would in an Excel spreadsheet—which is what many people do. However, it’s not easy to see tasks in an Excel spreadsheet. You have to open a document to see the tasks, and only one person at a time can edit the task document. When creating a SharePoint task list, you create each task, provide a title, a longer description, a start date, an end date, and whom it’s assigned to. It can be as simple as that. Optionally, you can automatically send an email alert to the individual assigned any task. There’s no real logic between the tasks; each one can be completed independently of others, keeping it simple to set up. And you can have multiple users editing tasks at the same time. You can also add tasks to a timeline so that others can see a graphical view of the tasks.

You can indent tasks to create summary tasks, and any tasks that are late will automatically change to the color red. It’s simple to manage, easy to understand, and transparent for everyone in your organization.

We’ve even developed an app called My Tasks, that’s a personal view of tasks assigned to you from all task lists. A great way to keep on top of your assignments across any task list.

Project Online App

Many people don’t realize that Microsoft offers a Project Portfolio Management (PPM) system in Office 365. A PPM system allows you to manage your company’s projects in a single database. With a PPM system, you can see your company’s projects in one view. It’s great for team members in management, because they need a bird’s eye view of projects’ status. This way they can see if a project has an issue, and drill down into the detail of the project plan.

In Office 365, you can subscribe to Project Online, and it will provide the enterprise project infrastructure you need to manage your projects. You don’t have to purchase expensive perpetual licenses; you can simply subscribe and pay a monthly fee depending on the type of functionality needed. You can even bundle the desktop version Microsoft Project into your subscription. The advantage is that there’s nothing to install in your organization; Microsoft manages the infrastructure in the Cloud for you, and you’re always using the latest versions of the software.

With Project Online in Office 365, you can manage your projects using a web browser, without having any software installed on your desktop. You have anywhere access to the project data.

If you prefer to use a desktop version of Microsoft Project, you can check out the project from Project Online, modify it, and then check the project back in and publish it to all other users.

With Project Online, you can define templates that include a standard Work Breakdown Structure (WBS), tasks with durations and logic, and assigned resources, so that when you need to create a new project, you’re not starting with a blank page. You can build intelligence into your project templates, and use them as a starting point, and the solution will build consistencies into your company’s project plans no matter who is developing them.

Skype for Business App

A few years ago, Microsoft purchased Skype, a video conferencing leader, and now Microsoft offers Skype for Business as an application within Office 365 as a subscription-based tool. It’s included with other apps as a bundle. Not everybody realizes how powerful and useful Skype can be for project management.

First, Skype can be used to host and join web meetings. The pricing model of Skype makes it more reasonable to give to every employee within your office access to host a meeting, rather than a select few like you would with GoToMeeting. This allows for people to connect with team members no matter where they’re working from.

Skype can also be used as a video feed to share live information from anywhere. Our customers running construction projects use it in the field. The Project Manager and Field Superintendent can use the Skype mobile app on their smartphone or tablet, and show a live video feed of a problem at the job site to someone sitting in an office.

Watch this video from Microsoft to see Skype for Business in action.

With Skype for Business, you simply get answers to questions done more quickly.

Shared Mailbox

Today there are so many email messages that go back and forth on a project. It’s difficult to track down correspondence, and once you do, it’s hard to be confident that you’re reading the latest thread in the conversation or opening the latest attachment. In Office 365, we have a feature called a Shared Mailbox that allows you to set up an email address that’s unique for your project. When sending an email message to your project team, you can simply Cc the project email address, and the correspondence is automatically collected in the project’s mailbox. You can also forward to that address any email related to the project. You can assign team members to the mailbox who can see the project mailbox in Outlook, next to their own mailbox. You can search for any correspondence just like you can with your Outlook inbox.

Summary

Office 365 is a great project management tool for any organization. Leverage your investment in Office 365 by taking advantage of more apps today.

Is Virtual Reality, a “Reality” in the Engineering & Construction Industry?

Is Virtual Reality, a “Reality” in the Engineering & Construction Industry?

Virtual Reality in Construction

Communication is key to any construction project. However, how better can, you communicate a building design than allowing someone to see themselves actually “walk” through a potential building? Certainly BIM has changed the way companies are designing buildings, but is Virtual Reality the next technology?

Virtual Reality is most common in the gaming world, but companies are starting to grasp the technology to use in the commercial industry. Can you imagine how much time and money you can save by engineering a motorcycle without building a physical prototype?

MotorcycleFigure 1 Microsoft HoloLens Video

Now imagine a high-rise urban village like the one Real estate developer Skanska plans to open what it says will be the world’s first holographic real estate leasing center for its 2+U high-rise project in downtown Seattle.

2+U high-riseFigure 2 http://www.bizjournals.com/seattle/blog/techflash/2016/04/microsoft-skanska-give-seattle-world-s-first.html via @PSBJ

How is this possible? Introducing Microsoft HoloLens

Microsoft HoloLens is the first fully untethered, holographic computer, enabling you to interact with high‑definition holograms in your world. “The HoloLens headset will transport users into a fully immersive first-person perspective – as if they were walking through the project – while allowing them to stay visually and emotionally connected to the sales representative in the leasing center,” Studio 216, a digital agency whose Founder Partner Boaz Ashkenazy said in a press release.

Companies like Lowe’s are investing in VR technology like Microsoft HoloLens to help consumers build out a new kitchen in their home.

Lowe's Kitchen DesignFigure 3 Microsoft HoloLens: Build 2016 Keynote

Microsoft HoloLens and Autodesk Fusion 360 are helping improve collaboration across the product development process, enabling engineers and designers to iterate together in real-time.

Autodesk Fusion DesignFigure 4 Microsoft HoloLens: Partner Spotlight with Autodesk Fusion 360

Here is my favorite quote from the Microsoft HoloLens video:

“Because when you change the way you see the world; you can change the world you see.”

Another reason to invest in Microsoft. The technology is here and in my opinion it is just a matter of time as to when it will impact your life. I appreciate any comments and hope you enjoy exploring the virtual realities in the materials I have referenced below.

Recommended Materials:

Microsoft, Skanska give Seattle world’s first holographic leasing center (article) http://www.bizjournals.com/seattle/blog/techflash/2016/04/microsoft-skanska-give-seattle-world-s-first.html

Microsoft HoloLens (video): https://www.microsoft.com/microsoft-hololens/en-us#vgvideo-vg_0

Microsoft HoloLens: Partner Spotlight with Autodesk Fusion 360 (video) https://youtu.be/Hx6biWE2VsM

Microsoft Build 2016 Keynote (video): https://youtu.be/mM1P41qeVGs

Finding the Value in a Construction Management System

Finding the Value in a Construction Management System

Many construction professionals wonder if there’s really anything they can do to help their projects run more smoothly and efficiently. To improve communication and information-sharing, to keep everybody on the ball–to trim the fat, so that their whole program of projects functions like a well oiled machine. A profitable machine. Chasing down people and paper is exhausting, and it’s effort poorly spent. If everybody on the team could use one “place” for all project talk and work, then many costly mistakes and delays could be eliminated.

Chaotic WorkflowOne of the biggest challenges is making, and sharing, decisions—wisely and quickly. While somebody’s looking for the latest information, everybody else is waiting. Everybody’s waiting for somebody else, and nobody can move forward with work on the project. But when up-to-date project data is right at the whole team’s fingertips all the time, and being routed automatically to next-in-line decision makers, then critical decisions can be made carefully and quickly. shutterstock_156525005

 

The Construction Industry Institute estimates that $15 billion is spent annually on rework—often because some project team members are accidentally referring to outdated drawings during builds. It’s a common, and expensive, problem—with an elegant and easy-to-use solution. Version control and change history give everybody a full and clear view of the whole picture. Knowing exactly what has happened helps everybody to collaborate on plans for the future, as an informed team. 

For decades, technology developers have assumed that construction teams would resist adopting new Software as a Service (SaaS) solutions, so this segment of professional planners has been underserved—until now. With VPO, construction management is becoming streamlined and sleek, because project information is more than available; it’s being managed proactively.

If timely reviews and approvals of documents are critical to the success of a project, for example, then the process by which those documents are circulated should be standardized and automated—using communication methods, such as e-mail, which are already in everyday use by team members; and document formats which are familiar and intuitive. VPO provides a secure, online workspace that project stakeholders use for viewing and privately publishing up-to-date information, and measuring progress—while streamlining cumbersome processes like Bid Management, RFIs, Change Orders, and Submittals, that commonly diminish success on projects. VPO allows team members to access information on a mobile device as well –keeping everyone connected to the latest information no matter where they are working from.

Office 365 LogoBy leveraging leading Cloud-based solutions from Microsoft’s Office 365 suite like SharePoint Online, Project Online, Exchange Online, Office, and Skype for Business, and combining them with project management expertise and content, VPO packages a scalable project management system that works for small, fast-paced projects as well as for large, complex projects–and for a combination of both. 

VPO logo Small

Construction management teams deploy VPO quickly by using proven content that can be customized and enhanced over time–to develop a system that is truly built for them. And VPO takes a hands-on approach, to support our customers and the people whom they invite into their systems. We help clients focus on what they do best: managing their projects.