Project documents can easily get lost when stored in many different locations–the hard drive on your work computer, the laptop that you take to the job site, your home computer, etc. Searching for documents can be nearly impossible, and even if you’re disciplined enough to store your project documents on a file server, you must connect through a VPN–which has file-property limits, and can be slow.
Store Project Documents in the Cloud
With VPO, all project documents can be stored in the Cloud and accessible from multiple devices like a PC, Mac, tablet, and smartphone. Because VPO is built on a Microsoft Office 365 platform, our customers leverage the out-of-the-box functionality of Office 365 for document management. This includes editing Office documents right from your browser and mobile devices, using apps like the Office App or OneDrive app. By having documents stored in VPO, you have enterprise search capabilities that will comb through the contents of a document, not just find the title–including searching PDF documents, no matter if OCR is used in the file or not.
Work Collaboratively with Multiple Parties
If you find yourself working with other team members on developing project documents, you can take advantage of co-authoring through Microsoft Office Online applications like Word, PowerPoint, and more. You can also work with your documents offline, and then automatically sync your modifications to the version in the Cloud.
Every time a user edits an Office document, a new version is created in the background. This allows you to keep track of each time someone makes a change to a document. If you don’t approve an update that another team member has made, you can simply revert back to a previous version–assuming you have the appropriate permissions.
Store up to 1 TB of Files per User
Because VPO leverages Microsoft’s Office 365 environment, each user will receive 1 TB of file storage in Microsoft OneDrive to store any type of project file–job site photos, drawings, inspection reports, and more. OneDrive offers the ability to take files on the road using a mobile app, to store documents offline, and to search for any document using keywords. This alleviates the need to store any project files to a local drive, and makes them accessible from anywhere.