Meetings are an important part of the project; they are the communication gateway for all members of your project team. Everybody gathers to review progress on the project, address any issues, and assign important action items to other team members. Typically, whoever is responsible for creating the meeting minutes creates a static document and then e-mails it as an attachment to the project team, unnecessarily filling up people’s inboxes.
Use Microsoft Word Templates to Create Meeting Minutes
Most companies use Microsoft Word today to generate meeting minutes. So why change? We can incorporate your own company’s template into VPO so that you can easily standardize how people create meeting minutes across projects. Using this method, we can enhance your company’s branding into the minutes, use our standard template for section headings to give you a professional look and feel. The best part yet? You will be able to store the meeting minutes in a single location and search for any keyword or phrase to find a specific meeting minute document in seconds.
Don’t email the meeting minutes to the team. Just by creating them in VPO, team members are notified automatically via an alert the moment they are published –saving you time and energy!
Keep Track of Action Items
Teams discuss Important issues, and action items during every progress meeting. In VPO, we give you a simple way to keep track of these business items. You can track the item, due date, assign it to a team member and they receive an automatic email of the assignment. Follow each action item by capturing everything in a centralized responsibility list for the project. This way, you ensure nothing falls through the cracks.