Request for Quote
The Bidding/RFQ module within VPO was developed to make everything easier when creating and managing bids. VPO creates a secure area for your outside contractors to not only to view your bid packages, but a secure area to upload their bids safely without needing to get IT involved. With VPO, you also have reminders built in to make sure your bidders have every opportunity to upload their bid.
Manage RFQs to Closure
By using VPO software to manage your RFQs, you have the ability to email recipients directly. Once a user responds “Yes” they would like to bid, they are sent another email that confirms their response and sends them a secured link to upload their bid documents on the due date. VPO software allows you to safely and securely share your documents, so only you and designated recipients will have access to the bidding documentation.
Throughout the bid process, you may need to send addenda, or want to provide Q&A’s related to the bid itself, you can do this via the RFQs module as well. All data related to the bid and its recipients is tracked, including the response of the recipients and all correspondence with those recipients (i.e. invite, addenda, Q&A).
Additionally, bidders can be sent reminder emails of the due date, instructions, and links to upload a bid. Once the due date and time arrives, VPO will automatically shut off contributing access to bidders, making it easier for you to provide a fair bidding process. You can then view the upload folders for each company and complete your bid process. VPO also allows you to have as many bids on a project as you need and there is no limit to the number of recipients you can add.
Please contact us today to find out how we can provide you with VPO’s RFQ Module, streamlining your entire bidding process.
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